INFORMACIÓN
For general rental information on La Villa, please download our Rental Guidelines.
TOURS
Tours are scheduled by-appointment-only, Monday-Thursday. Drop-in tours are unavailable, so please send requests to info@lavillakc.com to schedule your tour.
CAPACITY
The maximum capacity for La Villa events is 150 guests.
THE SPACE
Each renter is provided with full use of the La Villa space. This includes The Ballroom, Reunion Room, Zia Room, Courtyard Suite and El Patio. Partial space rental is not optional.
RATES
CEREMONY ONLY (150 guests)
(no food/drinks served during this time)
Saturday: $3000 (plus 9% sales tax)
Friday or Sunday: $2700 (plus 9% sales tax)
(Max 4 hours, includes chairs + use of space for ceremony & photos)
RECEPTION ONLY (150 seated guests)
• Saturday: $5400 (plus 9% sales tax)
• Friday: $4500 (plus 9% sales tax)
• Sunday: $4000 (plus 9% sales tax)
CEREMONY + RECEPTION (150 seated guests)
• Saturday: $6400 (plus 9% sales tax)
• Friday: $5400 (plus 9% sales tax)
• Sunday: $5000(plus 9% sales tax)
Non-wedding weekday events: Please contact us to provide more information about your event.
DAY OF EVENT SECURITY DEPOSIT: $500
The $500.00 security deposit will be returned within 2 days after the event as long as there is no physical damage and La Villa vendor closing policies have been followed. Any damages incurred that exceed the amount of the security deposit shall be the responsibility of the person financially responsible for the event.
EVENT RENTAL BOOKING FEE
The rental Booking Fee is 50% of the entire rental balance. This is due at the time of booking and is non-refundable under any circumstances.
DAY OF EVENT ACCESS
La Villa will open on the day of your event as early as 12 PM.
For full day events, La Villa is accessible to you for a total of 12 hours. The flexible time period includes your set-up, event and clean-up time. (This includes a 4 hours for set-up, up to a 7 hour event block & 1 hour clean-up).
• If alcohol is being served, “last call” must be made by 10:30pm or 30 mins prior to guest exit whichever is earlier - no exceptions. Bar closes immediately following at 10:30pm.
All event/entertainment must end and clean-up must begin by 11PM
DAY OF EVENT STAFF
La Villa event staff will be present throughout the duration of your event. They will only be available to assist with any needs regarding the actual space.
La Villa staff is not responsible for moving furniture and/or conducting “room flips” during events rental hours.
DAY OF EVENT COORDINATOR
• Renters are required to hire a licensed professional event planner/ day-of coordinator.
This vendor is required to create/ execute a timeline & provide a copy of the final timeline to La Villa 7-10 days prior to the event. Ensure all vendor checklists are complete, conduct/facilitate the room flip, schedule vendor/ rentals pick-up and coordination of removing all decor. This person must be present throughout the entire duration of the event rental. Must be present at the 45 day out Final Walkthrough. The Event Coordinator vendor needs to be approved by La Villa.
DAY OF EVENT FURNITURE
8 - 30” round, black bar-top tables will be available at no cost
150 - padded, white, folding chairs available at no cost
19 - 8’ x 30” rectangle tables available at no cost
Renters are welcome to rent/provide their own tables and chairs.
La Villa does not provide linens.
DAY OF EVENT FOOD SERVICE
Food must be provided by a caterer, licensed and insured to do business in the state of Missouri and the city of Kansas City. Visit our Partners page for vendors we work with regularly.
All food vendors will need to schedule a walk-through to provide legal documentation, receive an explanation of venue policies, and agree to the vendor closing checklist.
The closing checklist is ultimately the responsibility of the lessee.
Catering vendor needs to be approved by La Villa.
DAY OF EVENT FOOD PREPARATION
The La Villa kitchen is to be used for the warming/preparing of food ONLY. Cooking is not allowed.
THE LA VILLA PREP KITCHEN INCLUDES:
1 commercial refrigerator
1 ice machine
3 stainless steel tables
1 full size, heated, holding cabinet
La Villa does not supply trays, pans, utensils, glassware, napkins or dishware of any kind.
DAY OF EVENT BEVERAGE SERVICE
La Villa allows renters to bring in their own alcohol for a private event. We do not permit cash bars for private events.
All alcohol must be served by a bar service company licensed in the State of Missouri.
Last call will be made at 10:30pm or 30 mins prior to guest exit whichever is earlier - NO EXCEPTIONS. Bar will close immediately following.
All beverage vendors will need to schedule a walk-through to provide legal documentation, receive an explanation of venue policies, and agree to the vendor closing checklist.
The closing checklist is ultimately the responsibility of the lessee.
Bar Service vendor needs to be approved by La Villa.
DAY OF EVENT FLOOR PLAN
La Villa staff will set the room for you prior to your event.
Renter/Wedding Coordinator are responsible for the room flip. La Villa will have two staff available to assist with the room flip furniture. Your coordinator is responsible for facilitating all room flip plans/details, decor, florals etc.
DAY OF EVENT ENTERTAINMENT
Hired event entertainment vendors must provide their own sound system, all necessary cords, cables, microphones and equipment.
PARKING
La Villa provides a 40 space private lot-parking available to renters at 5:30 PM on weekdays and at 12:00 PM on weekends. If you are hosting a Friday Event, this will need to begin at 5:30pm.
• Additional street parking is also available. No overnight parking is allowed in the parking lot.
SECURITY
Security is provided by a private security company (scheduled and procured by La Villa staff) and is required for all events. Security is charged at $40/hour, or during a holiday $50/hour until your last event-affiliate has left the building.
INSURANCE
All renters must provide proof of General Liability Insurance for the event rental date. A certificate of insurance must be completed and submitted 45 days prior to the event. (A licensed caterer should be able to provide a General Liability Insurance Certificate at little or no charge to you)
EVENT RENTAL BOOKING FEE / BALANCE
• The rental Booking Fee is due at the time of booking and is 50% of the entire balance.
• The rental Booking Fee is the initial payment and is non-refundable under any circumstances, but can be transferred to a new available date within the same calendar year in the event circumstances beyond our control do not allow for private events. (transfer fees may apply)
• The remaining balance total and the security deposit will be due 45 days before the event date
CREDIT CARD ADMIN FEES
La Villa charges 3% percent admin fee for all credit card transactions.
EVENT CANCELLATIONS
The rental booking fee & all payments are non-refundable.