INFORMACIÓN
For general rental information on La Villa, please download our Rental Guidelines.
TOURS
Tours are scheduled by-appointment-only, Monday-Thursday. Drop-in tours are unavailable, so please send requests to info@lavillakc.com to schedule your tour.
CAPACITY
The maximum capacity for La Villa events is 150 guests.
THE SPACE
Each renter is provided with full use of the La Villa space. This includes The Ballroom, Reunion Room, Zia Room, Courtyard Suite and El Patio. Partial space rental is not optional.
RATES
CEREMONY ONLY (150 guests)
Saturday: $3000 (plus 9% sales tax)
Friday or Sunday: $2700 (plus 9% sales tax)
(Max 4 hours, includes chairs + full use of space, plus 9% sales tax)
RECEPTION ONLY (150 seated guests)
Saturday: $5000 (plus 9% sales tax)
Friday or Sunday: $4500 (plus 9% sales tax)
CEREMONY + RECEPTION (150 seated guests)
Saturday: $5800 (plus 9% sales tax)
Friday or Sunday: $5100 (plus 9% sales tax)
Non-wedding weekday events: Please contact us to provide more information about your event.
DAY OF EVENT SECURITY DEPOSIT: $500
The $500.00 security deposit will be returned within 2 days after the event as long as there is no physical damage and La Villa vendor closing policies have been followed. Any damages incurred that exceed the amount of the security deposit shall be the responsibility of the person financially responsible for the event.
DAY OF EVENT ACCESS
La Villa will open on the day of your event as early as 12 PM.
For full day events, La Villa is accessible to you for a total of 10 hours. The flexible time period includes your set-up, event, and clean-up time. (This includes 3 hours for set-up, 6-hour event block, and 1-hour clean-up)
If alcohol is being served, “last call” must be made by 10:30 pm, no exceptions. All event/entertainment must end and clean-up must begin by 11 PM
DAY OF EVENT STAFF
La Villa event staff will be present throughout the duration of your event. They will only be available to assist with any needs regarding the actual space.
La Villa staff is not responsible for moving furniture and/or conducting “room flips” during events rental hours.
Guests are required to have a licensed planner. This person is responsible for ensuring the vendor checklist is complete, vendor pick-up schedule, and coordination of removing all decorations. This person must be present throughout the entire 10-hour duration of the event.
DAY OF EVENT FURNITURE
8 - 30” round, black bar-top tables will be available at no cost
150 - padded, white, folding chairs available at no cost
19 - 8’ x 30” rectangle tables available at no cost
Renters are welcome to rent/provide their own tables and chairs.
La Villa does not provide linens.
DAY OF EVENT FOOD SERVICE
Food must be provided by a caterer, licensed and insured to do business in the state of Missouri and the city of Kansas City. Visit our Partners page for vendors we work with regularly.
All food vendors will need to schedule a walk-through to provide legal documentation, receive an explanation of venue policies, and agree to the vendor closing checklist.
The closing checklist is ultimately the responsibility of the lessee.
DAY OF EVENT FOOD PREPARATION
The La Villa kitchen is to be used for the warming/preparing of food ONLY. Cooking is not allowed.
THE LA VILLA PREP KITCHEN INCLUDES:
1 commercial refrigerator
1 ice machine
3 stainless steel tables
1 full size, heated, holding cabinet
La Villa does not supply trays, pans, utensils, glassware, napkins or dishware of any kind.
DAY OF EVENT BEVERAGE SERVICE
La Villa allows renters to bring in their own alcohol for a private event.
All alcohol must be served by a bartender or bar service company licensed in the State of Missouri.
Last call will be made at 10:30 PM for bar service, NO EXCEPTIONS.
All beverage vendors will need to schedule a walk-through to provide legal documentation, receive an explanation of venue policies, and agree to the vendor closing checklist.
The closing checklist is ultimately the responsibility of the lessee.
DAY OF EVENT FLOOR PLAN
La Villa staff will set the room for you prior to your event.
Guests are responsible for their own room flip.
DAY OF EVENT ENTERTAINMENT
Hired event entertainment vendors must provide their own sound system, all necessary cords, cables, and equipment.
PARKING
La Villa provides a 40 space private lot-parking available to renters at 5:30 PM on weekdays and at 11:00 AM on weekends.
Street parking is also available. No overnight parking is allowed in the parking lot.
SECURITY
Security is provided by an off-duty KCMO police officer or private security officer (scheduled and procured by La Villa staff) and is required for all events. Security is charged at $40/hour, or during a holiday $50/hour until your last event-affiliate has left the building
INSURANCE
All renters must provide proof of General Liability Insurance for the event rental date. A certificate of insurance must be completed and submitted 45 days prior to the event. (A licensed caterer should be able to provide a General Liability Insurance Certificate at little or no charge to you)
EVENT RENTAL DEPOSIT / BALANCE
The rental deposit is non-refundable under any circumstances but can be transferred to a new date in the event circumstances beyond our control do not allow for private events.
The rental deposit is due at the time of booking and is 50% of the entire balance.
The remaining balance total and the security deposit will be due 45 days before the event date
CREDIT CARD TRANSACTION FEES
La Villa charges 3% percent for all credit card transactions.
EVENT CANCELLATIONS
The rental deposit is non-refundable.